Stageholder for Non-Profit Organizations

Overview

Non-profits must be excellent stewards of donated funds and assets. Stageholder helps non-profit organizations track assets, demonstrate accountability to donors and boards, manage limited resources efficiently, and simplify reporting for grants and audits.

Key Challenges We Solve

Donor Accountability

The Problem: Donors expect their contributions to be used responsibly. Demonstrating good stewardship requires accurate asset records.

How Stageholder Helps:

• Complete record of all assets
• Track assets by funding source
• Document asset usage and condition
• Generate reports for donors and boards

Grant Compliance

The Problem: Grant-funded assets have specific tracking and reporting requirements. Non-compliance can jeopardize future funding.

How Stageholder Helps:

• Track assets by grant or funding source
• Maintain required documentation
• Generate grant-specific reports
• Document asset disposition at grant end

Limited Resources

The Problem: Non-profits often operate with tight budgets and limited staff. Asset tracking seems like overhead.

How Stageholder Helps:

• Affordable pricing (plus non-profit discount!)
• Easy to use — minimal training needed
• Mobile app for quick updates
• Save time on audits and reporting

Program Equipment

The Problem: Equipment used for programs moves around and can be hard to track.

How Stageholder Helps:

• Assign equipment to programs or locations
• Check-in/check-out for shared equipment
• Know where everything is
• Document program-related asset usage

How Non-Profits Use Stageholder

Office & IT Assets

• Computers, printers, phones
• Office furniture
• Assign to staff or locations
• Track age and condition
• Plan replacements

Program Equipment

• Equipment used for service delivery
• Assign to programs or sites
• Document usage for reporting
• Track condition and maintenance

Vehicles

• Organization vehicles
• Track maintenance and costs
• Mileage logging
• Document usage for grants

Donated Assets

• Record donations with values
• Track donor information (for acknowledgment)
• Maintain records for tax purposes
• Document asset use

Supplies & Inventory

• Office supplies
• Program supplies
• Food bank inventory (if applicable)
• Distribution tracking

Facilities Assets

• Building equipment
• Maintenance items
• Safety equipment
• Furniture and fixtures

Features for Non-Profits

Funding Source Tracking

• Tag assets by grant or donor
• Separate reports by funding
• Track grant-funded depreciation
• Document grant compliance

Audit-Ready Records

• Complete asset register
• Transaction history
• Document attachments
• Instant report generation

Simple & Affordable

• Easy for non-technical staff
• Minimal training required
• Non-profit discount available
• Scales with your organization

Donation Tracking

• Record donated assets
• Track donor information
• Fair market value at receipt
• Acknowledgment documentation

Program Allocation

• Assign assets to programs
• Track program-specific usage
• Support cost allocation
• Report by program area

Real Results

"When our auditors asked for a complete asset list, we generated it in 5 minutes. That used to take us days."
— Executive Director, Community Services Non-Profit

Typical outcomes for non-profit customers:

• 80% reduction in audit preparation time
• Complete grant compliance documentation
• Accurate records for board reporting
• Significant reduction in lost equipment

Recommended Plan for Non-Profits

Small Non-Profits

Starter or Professional Plan — Essential tracking at an affordable price

Mid-Size Non-Profits

Professional or Business Plan — More locations, more features

Large Non-Profits

Business or Enterprise Plan — Scale, integrations, advanced features

Remember: Non-profit organizations receive up to 30% off any plan!

Key Features for Non-Profits

Getting a Non-Profit Discount

Eligibility

• Registered 501(c)(3) organizations (US)
• Registered charities (international)
• Other non-profit structures (case by case)

How to Apply

1. Email sales@stageholder.com
2. Include your organization name
3. Attach proof of non-profit status
4. We'll respond within 2 business days with discount code

Discount Details

• Up to 30% off any plan
• Applies to monthly or annual billing
• All features included (no limitations)
• Combine with annual billing for extra savings

Getting Started

1. Request non-profit pricing — sales@stageholder.com
2. Start a free trial — test with your assets
3. Import your asset list — spreadsheet or manual
4. Train your team — quick-start guides available
5. Go live — start tracking immediately

Questions?

• Chat with us — we love working with non-profits
• Schedule a demo — see how we can help
• Email: sales@stageholder.com

Don't forget to ask about our non-profit discount!

Updated on: 24/12/2025