Stageholder for Healthcare

Overview

Healthcare organizations manage thousands of medical devices, equipment, and supplies across multiple facilities. Stageholder helps hospitals, clinics, and healthcare networks maintain accurate inventories, ensure regulatory compliance, and reduce equipment downtime.

Key Challenges We Solve

Medical Equipment Tracking

The Problem: Mobile medical equipment (wheelchairs, IV pumps, monitors) frequently goes missing or is hard to locate when needed.

How Stageholder Helps:

• Real-time tracking of equipment location
• Check-in/check-out with barcode scanning
• Know which department has which equipment
• Reduce equipment hoarding and loss

Regulatory Compliance

The Problem: FDA, Joint Commission, and other regulations require detailed documentation of equipment maintenance and calibration.

How Stageholder Helps:

• Schedule required preventive maintenance
• Document all service activities
• Track calibration dates and results
• Generate compliance reports instantly
• Maintain complete audit trails

Medical Supply Management

The Problem: Running out of critical supplies affects patient care. Overstocking wastes budget and storage space.

How Stageholder Helps:

• Real-time inventory levels across locations
• Automatic low-stock alerts
• Par level management
• Expiration date tracking
• FIFO (first-in-first-out) inventory management

Equipment Maintenance

The Problem: Critical medical equipment must be maintained properly to ensure patient safety and uptime.

How Stageholder Helps:

• Preventive maintenance scheduling
• Work order management for biomedical teams
• Track maintenance history and costs
• Plan equipment replacements

How Healthcare Organizations Use Stageholder

Medical Devices & Equipment

• Track diagnostic equipment (MRI, CT, X-ray)
• Manage patient monitoring devices
• Track infusion pumps, ventilators, defibrillators
• Monitor surgical equipment
• Calculate depreciation for financial reporting

Portable Medical Equipment

• Wheelchairs, stretchers, beds
• Portable monitors and pumps
• Medical carts and stands
• Patient lifts and transfer equipment

IT & Communication Equipment

• Computers, tablets, workstations
• Communication devices
• Nurse call systems
• Telemedicine equipment

Medical Supplies & Consumables

• PPE (gloves, masks, gowns)
• Medications and pharmaceuticals (non-controlled)
• Surgical supplies
• Lab consumables
• Patient care supplies

Facility Assets

• HVAC and building systems
• Emergency generators
• Fire safety equipment
• Furniture and fixtures

Compliance Features

FDA & Joint Commission Requirements

• Complete equipment history
• Maintenance documentation
• Calibration records
• User access audit trails

Tracking Capabilities

• Purchase date and cost
• Serial numbers and model information
• Service history
• Assigned location and user
• Warranty and contract information

Audit-Ready Reports

• Equipment inventory by location
• Maintenance compliance reports
• Asset valuation reports
• Depreciation schedules

Security & Privacy

Healthcare data requires special protection:

• HIPAA Considerations: Stageholder tracks equipment, not patient data
• Data Encryption: All data encrypted in transit and at rest
• Access Controls: Role-based permissions
• Audit Logs: Complete record of all system access

Real Results

"We reduced our equipment search time by 80%. Nurses now spend more time with patients instead of hunting for IV pumps."
— Biomedical Engineering Director, Regional Medical Center

Typical outcomes for healthcare customers:

• 80% reduction in equipment search time
• 100% on-time preventive maintenance compliance
• 30% reduction in supply waste (expiration)
• Faster preparation for Joint Commission surveys

Recommended Plan for Healthcare

Clinics & Small Practices

Professional Plan — Essential tracking and inventory management

Hospitals & Healthcare Systems

Business Plan — Full CMMS, compliance features, API access

Large Health Networks

Enterprise Plan — Multi-facility, custom integrations, dedicated support

Key Features for Healthcare

Common Integrations

• ERP/EAM Systems: Workday, Oracle
• Accounting: QuickBooks, NetSuite
• CMMS: Integration via API
• Procurement Systems: Via webhooks

Getting Started

1. Start a free trial — no IT resources required
2. Import your equipment database from spreadsheets
3. Set up maintenance schedules for critical devices
4. Configure alerts for maintenance and low stock
5. Train your biomedical and supply teams

Questions?

• Chat with us — we understand healthcare requirements
• Schedule a demo — see the healthcare-specific features
• Email: sales@stageholder.com

Note: Stageholder is an asset and inventory management system. It does not manage patient data, controlled substances, or electronic health records.

Updated on: 24/12/2025