Stageholder for Education

Overview

Schools, colleges, and universities manage thousands of assets across multiple buildings and campuses — from classroom technology to laboratory equipment to facilities infrastructure. Stageholder helps educational institutions track assets, manage inventory, simplify audits, and stretch limited budgets.

Key Challenges We Solve

IT Asset Management

The Problem: Laptops, tablets, and devices are distributed across campus. Tracking who has what is a constant struggle.

How Stageholder Helps:

• Track every device with serial number and assignment
• Check-in/check-out for loaner devices
• Manage student device programs (1:1 initiatives)
• Know when warranties expire
• Plan technology refresh cycles

Equipment Location & Accountability

The Problem: Equipment moves between classrooms, departments, and buildings. Finding specific items takes time.

How Stageholder Helps:

• Know exactly where every asset is located
• Track assignments to rooms, departments, or individuals
• Scan QR codes to quickly look up any item
• Maintain accountability for expensive equipment

Budget & Depreciation

The Problem: Limited budgets require careful tracking of asset values and planning for replacements.

How Stageholder Helps:

• Accurate depreciation calculations
• Know the current value of all assets
• Plan replacement budgets based on asset age
• Track grants and funding sources per asset
• Generate financial reports for administration

Annual Audits

The Problem: Year-end asset audits are time-consuming and often inaccurate.

How Stageholder Helps:

• Use mobile app to scan and verify assets in place
• Quickly identify missing or moved items
• Generate audit reports in minutes
• Maintain audit trail throughout the year

How Educational Institutions Use Stageholder

Classroom Technology

• Interactive displays and projectors
• Computers and laptops
• Audio/visual equipment
• Printers and copiers

Student Devices (1:1 Programs)

• Chromebooks, iPads, laptops
• Check-in/check-out tracking
• Student assignment records
• Damage and repair tracking

Laboratory Equipment

• Science lab equipment
• Computer lab hardware
• Music and art equipment
• Vocational/technical equipment

Library Assets

• Computers and tablets
• AV equipment
• Special collections
• Checkout equipment (projectors, cameras)

Facilities & Grounds

• HVAC systems
• Vehicles (buses, maintenance)
• Grounds equipment
• Safety equipment

Furniture & Fixtures

• Desks, chairs, tables
• Cafeteria equipment
• Athletic equipment
• Dorm furniture (higher ed)

Features for K-12 Schools

Device Management

• Track devices assigned to students/teachers
• Manage loaner device check-out
• Record condition at check-in/check-out
• Track repairs and maintenance

Building-by-Building Tracking

• Organize assets by school, building, room
• Easy transfers between locations
• Multi-school district support
• Central administration visibility

Summer & Year-End Procedures

• Bulk check-in at year end
• Summer storage tracking
• Preparation for new school year
• Audit and reconciliation

Features for Higher Education

Department-Level Management

• Departmental asset ownership
• Grant-funded equipment tracking
• Faculty assignment and checkout
• Inter-departmental transfers

Research Equipment

• Track high-value research equipment
• Maintenance scheduling
• Calibration tracking
• Grant compliance documentation

Multi-Campus Support

• Manage assets across campuses
• Unified reporting
• Campus-specific administrators
• Central procurement visibility

Real Results

"Our annual inventory audit used to take 3 weeks. With Stageholder's mobile scanning, we completed it in 2 days."
— IT Director, Westside School District

Typical outcomes for education customers:

• 90% faster annual audits
• 50% reduction in lost/missing equipment
• Accurate depreciation for budgeting
• Simplified grant compliance

Recommended Plan for Education

Single School / Small District

Professional Plan — Essential tracking with inventory management

Medium Districts / Small Colleges

Business Plan — Multiple locations, custom reports, more users

Large Districts / Universities

Enterprise Plan — Unlimited scale, custom integrations, dedicated support

Remember: Educational institutions qualify for special pricing — up to 30% off!

Key Features for Education

Getting Started

1. Request education pricing — email sales@stageholder.com
2. Start a free trial — import a sample of your assets
3. Import your asset inventory from spreadsheets
4. Set up locations (schools, buildings, rooms)
5. Train staff with our quick-start guides

Questions?

• Chat with us — we work with many educational institutions
• Schedule a demo — see education-specific workflows
• Email: sales@stageholder.com

Special Pricing: Remember to ask about our education discount!

Updated on: 24/12/2025