How Stageholder Works

Simple 4-Step Process

Step 1: Set Up Your Workspace

Create your account and configure your workspace in minutes:

• Add your locations (offices, warehouses, sites)
• Create categories for your assets and inventory
• Invite team members and set permissions
• Configure your preferences (currency, depreciation methods, etc.)

Step 2: Add Your Assets & Inventory

Get your data into Stageholder:

• Import from spreadsheet: Upload your existing Excel or CSV files
• Add manually: Enter assets one at a time through our simple form
• Scan to add: Use your phone to scan barcodes and add items quickly
• Bulk import: Our team can help migrate large datasets

Step 3: Track & Manage Daily

Use Stageholder in your daily operations:

• Scan assets to check them in/out or update their status
• Monitor inventory levels and receive low-stock alerts
• Schedule maintenance and manage work orders
• Run reports for audits, financial planning, or analysis

Step 4: Gain Insights & Optimize

Make better decisions with real-time data:

• View dashboards with key metrics
• Analyze depreciation and asset values
• Identify underutilized assets for reallocation
• Track maintenance costs to optimize budgets

The User Experience

Web Application

Access Stageholder from any modern web browser:

• Dashboard: See an overview of your assets, inventory, and pending tasks
• Asset List: Browse, search, and filter all your fixed assets
• Inventory: Monitor stock levels across locations
• Maintenance: Manage schedules and work orders
• Reports: Generate and export reports
• Settings: Configure your workspace

Mobile App

Take Stageholder with you:

• Available for iOS and Android
• Scan barcodes with your phone's camera
• Update assets from the field
• Complete work orders on-site
• Works offline and syncs when connected

Barcode Scanning

Multiple options for scanning:

• Smartphone camera — no additional hardware needed
• Bluetooth scanners — faster for high-volume scanning
• USB scanners — for desktop use
• RFID readers — for hands-free bulk scanning

Workflow Examples

Asset Check-In/Check-Out

1. Employee requests a laptop
2. Admin scans the laptop's barcode
3. Assigns it to the employee in the system
4. Asset status updates to "Assigned"
5. When returned, scan again to check it back in
6. Complete history is maintained

Inventory Reorder

1. Stock level falls below minimum threshold
2. Stageholder sends a low-stock alert
3. Review suggested reorder quantity
4. Create a purchase order with one click
5. When items arrive, receive them in the system
6. Stock levels update automatically

Preventive Maintenance

1. Set up a maintenance schedule (e.g., every 6 months)
2. Stageholder creates a work order when due
3. Assign to a technician
4. Technician completes the work and logs details
5. Next maintenance date is automatically scheduled
6. Maintenance history is recorded for the asset

Data Flow

Your Data → Stageholder Cloud → Real-Time Sync → All Your Devices

• Secure cloud storage: Your data is encrypted and backed up
• Real-time sync: Changes appear instantly across all devices
• Offline support: Mobile app works without internet, syncs when connected
• API access: Connect with your other business systems

Getting Started Timeline

Most customers are fully operational within one week.

Support Along the Way

• Setup wizard guides you through initial configuration
• Import assistance for large data migrations
• Video tutorials for self-paced learning
• Live chat support for quick questions
• Email support for detailed inquiries
• Dedicated onboarding for enterprise customers

Updated on: 24/12/2025